By Charlton, Mark.
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Extra resources for A Handbook of Information Technology
The cards themselves do not contain information. The subject index can contain references to organizations, individuals and other supplementary material such as pamphlets, periodical articles, audiovisual material, books, etc. A subject file consists of an alphabetically arranged set of subject heading cards behind which are filed copies of the organization cards appropriate to that heading and possibly cards containing items of ‘hard’ information. An alternative is to arrange cards according to a classification system either devised by yourself or adopted from another service, such as the NACAB classification scheme.
Resource-driven information and perception-driven information are opposite extremes of one continuum. Management teams were grasping eagerly at the new computer technology as a solution to their efficiency problems. There were at that time forces in the environment—market, political, social or economic—with which the traditional methods of organization could not cope; it was believed that the computer would provide all the answers. In the space of that time many colleagues began to discover that the impact of computer technology seemed to be contradictory.
Identify possible sources of information. — Decide which method or methods to use to collect the information: telephone, personal visit, postal questionnaire, press advert, etc. How to Store ‘soft’ Information? There are various methods that can be used for storing information: A list is easy and quick to consult, can be photocopied for clients to take away and can be faxed, but has very little flexibility for inserting and updating information. A strip index provides flexibility, can easily be photocopied, and is available in various forms: large binders holding many pages, smaller folders containing just a few pages, address books, wall-hung panels, rotunda units, etc.